Register to participate as an exhibitor

2023 Registration form, COMING SOON!

Participation as an exhibitor is free and open to all local organizations, businesses, individuals, and groups. Space is limited and registration is mandatory for exhibitors. Registration is open until 5pm on June 28th or until registration reaches max capacity (whichever is sooner). Participants are encouraged to get creative with displays, costumes and activities that promote their organization and safely provide 4th of July fun and entertainment for the public. All participants must register with ACRA by submitting the form below with a signed liability waiver and exhibits must thematically align with the theme: “Stars, Stripes & Aspen Forever!” To receive an assigned exhibitor location from the City and to access the closed off downtown core area for set up between 9-10 am on July 4th, exhibits must comply with the following exhibitor parameters listed below. Participants will receive email confirmation along with a map with their assigned exhibitor location zone prior to the event. Exact placement in the zone will be determined on a 1st come, 1st served basis.

Exhibitor Parameters & Requirements:

All exhibits, displays, and participant behavior should be family-friendly, in good taste (at the discretion of the Parade director), and align with the theme: “Stars, Stripes & Aspen Forever!”

Exhibits should be no larger than 12’ long x 12’ wide x 13.5’ high (to safely clear traffic lights).

Exhibitors must describe all plans for their exhibit in detail on the form. If detailed information is not provided, admittance to the exhibit area may be denied. If you have an exception or special requirements, additional regulations or permits may be required by the City of Aspen. For any questions, please contact Wesy Armour-Cook: 970-429-2093 / Wesy.Armour-Cook@aspen.gov

Exhibits and displays may be built on a trailer/float or assembled on site but must be temporary in nature.

Exhibit may include people occupying the float or display area and may also include participants singing, dancing, talking or otherwise engaging with the crowd.

Participants should offer hand sanitizer if their exhibit requires an interactive activity and exhibitors should encourage the strolling public to stay spread out while interacting with their exhibit.

Exhibitors are encouraged to provide their own patriotic banners, signage, decorations, tables, chairs, sun-shade (free standing umbrellas with weighted stand, pop-up tents, etc.).

Exhibits will be assigned a general zone location that will be closed to vehicular traffic during the event. The only road closures that will be allowed are these zone areas authorized by the City of Aspen. Exact placement within the closure zone will be on a 1st come, 1st served basis and spaced a minimum of 6ft apart as directed by the City of Aspen. Exhibitors may drive their vehicles into the exhibit zones to drop off their exhibit & supplies. All vehicles not expressly part of the exhibit must be parked outside the exhibit zone. Vehicles may be used to unload but may not remain in the exhibit area while setting up. Due to the large number of exhibits, participants will be required to drop off their supplies, park their vehicle outside of the exhibit zone and then return to set up to enable access for all participants to get set up by 10 am.

Exhibitors are asked to load in/set up between 9-10 am and break down/clean up by 1:30pm on July 4th, 2021. All exhibits must be removed, and vehicles must be in a legal parking space by 1:30pm when the streets will reopen and normal city street parking operations and regulations resume.

Exhibitors are responsible for managing and removing any trash from their exhibit. All exhibitors are encouraged to recycle and to be considerate of the environment.

On the registration form here, participants must indicate exhibit type – display/booth (table/pop -up tent/booth/patio umbrella, etc.) or vehicle/parking space required (classic car, motorcycle, flatbed trailer etc.) & provide complete description of what is planned with the exhibit. All tents & umbrellas must be secured with weights or sandbag/ties-downs.

On the registration form below, participants must indicate any participatory activities (balloons/kids arts, crafts, decorating, etc.) or items to be handed out from the exhibit (candy/flyers/swag etc.).

An inherent risk of exposure to COVID-19 exists in any place where people gather.  We are committed to prioritizing the safety of attendees, staff, and exhibitors/participants, and therefore Pitkin County Health Orders and City of Aspen Public Health Orders will be enforced at all City venues/on all City property during the July 4th Celebrations. Participants acknowledge that they take part in these activities at their own risk.

All exhibitors must submit a completed & signed liability waiver – located on the registration form.

In the spirit of the holiday, we respectfully request this opportunity not be used for the display or sale of goods or services as outlined in the City’s Municipal Code 15.04.350: Vending in the public right of way prohibited.

Prohibited items include alcohol, fireworks, firecrackers, sparklers, open flames (including BBQ’s), firearms, projectiles of any kind, water guns & water balloons. 

Register Here